Club calendar

Use Programs → Calendar to manage the events members see in the portal and in their calendar subscriptions. Turn on Club calendar in Club → Program settings first. Calendar entries include published FYI events, Programming, pool closures, changed hours, and selected seasons' opening and closing days.

Choose Add event, enter the title and dates, and add details and a location when needed. Leave the times blank for an all-day event. Save draft keeps the event visible to staff. Publish puts it on the member calendar. Calendar publishing sends no reminders.

For an RSVP, paid registration, or volunteer sign-up, choose Events with sign-up and use Programming. From its calendar entry, Manage opens the linked pool-access controls. Manage event and registrations opens its original Programming editor. Its registrations and payments keep their existing controls. A full event remains on the calendar so members can see what is happening.

To repeat an FYI event, enter additional start dates under Repeat on these dates. Each occurrence can be edited independently. Copy event makes a new draft for a different date. Moving an existing event keeps its calendar identity so subscribed calendars can update it.

Choose whether the event closes all or part of the pool, or changes one day's opening hours. The access change can use different times from the event. Review the effect on existing bookings before publishing the event and applying the change. Booking cancellations use the existing notice rules.

A registered event can have its own linked access change with the same review and booking rules. To detach that link, choose whether the access change itself should be kept or removed and review the result.

When canceling a linked FYI event, choose whether to keep or remove its pool-access change and review the result. Removing a closure does not restore canceled bookings. For urgent closures and member notices, use Hours & closures.

Admins can choose which seasons show their opening and closing days under Opening and closing days. These dates follow the selected season's dates.

Members open Club calendar from Home or their account menu. They can switch between a list and month view, filter categories, and show their household's plans.

Subscribe creates a private link for Google Calendar, Outlook, Apple Calendar, or another app. Copy the link into the app's calendar-from-URL option, or use Open in calendar app. Calendar reminders are off. The member's app may apply its own alert preferences, which the member can change in that app.

The calendar app controls refresh timing, so changes may take time to appear. The portal displays current saved details. Keep the subscription link private. Creating a new link disables the previous link, and Disable subscription link revokes access through that link. Members remove the old calendar in their app.

Returning an event to draft lets staff make private edits. If that draft is then canceled, members see the last published details and dates in its cancellation. A linked pool closure or hours change remains on its own affected date unless the event covers exactly the same schedule.

Times use the club timezone. During spring-forward, a time in the skipped hour moves forward by the clock change; during fall-back, a repeated time uses its first occurrence. Choose another interval if the resulting end would not follow its start.

Once the new admin is turned on for your club, the calendar is Pool → Calendar, shown only while the club calendar is on (turn it on in Settings → Programs). Drafts lists events not published yet, with Publish on each. Upcoming lists the next 60 days of everything members see: events, classes and events, pool changes and season dates, with Category and Source filters. Only events made here are edited here: select one to change it, Publish, Unpublish or Cancel event. Any other row opens the page where it is made. Add event makes a new event as a draft. To close part of the pool with an event, open its full page, which is the calendar page described above.

Calendar setup and editing are also available through the club's MCP tools and scoped API operations. They use the same publication, access, and booking-effect rules as the staff page. An assistant can prepare FYI events, copy or repeat them, publish them, and preview a linked pool-access change before applying it.