Agreements and waivers

Use agreements to collect waivers for camp, facility rentals, and lap swim. When an agreement is published, members must sign its current version before they can register or book.

Open Club → Programs → Agreements. Choose an agreement:

• Camp waiver, signed per swimmer, per season.

• Facility rental, signed once per household, per year.

• Lap swim rules. Signed once per household, per year.

If an agreement has no published version, members can use that program without signing. Publish it before opening registration or reservations.

A club can start with placeholder wording for an agreement, and this page shows a warning on it. Members can't sign placeholder wording, so until you publish your own, members can't book that program: lap swim, rentals or camp. When they try, they see "Booking opens once the club publishes its rules." On the lap swim page that message also takes the place of the rules and of every Reserve button. Bookings members already have are not affected.

Home lists every program in this state under Rules to publish, for managers and admins, as "Members can't book lap swim until you publish the rules". Select one to open that agreement. Once you publish your own wording, the item goes away and members can sign and book as usual.

Agreements are written in Markdown. On the lap swim page members see it as formatting (bold text, lists and headings), not as symbols.

A household member can sign for their household and dependents. They cannot sign for another household.

Signing twice does nothing. If someone taps I agree twice on a slow phone, only one signature is recorded, so the household's signing history never lists the same agreement twice.

A parent can sign the camp waiver for several swimmers in one go. When two or more swimmers need the same version for the same season, the member's Camp page shows the text once, a tick box for each swimmer (all ticked) and one agreement box that starts empty: "I agree on behalf of the campers I've selected". One submit records a signature for each ticked swimmer, with the same signer, time and version, or for none of them if anything goes wrong. A swimmer left unticked stays unsigned. Each swimmer still has their own signature and their own entry in the household's signing history. A different season is signed separately.

If you publish a new version while a family has the page open, signing the old wording is refused with "This waiver was just updated. Reload the page to read the new version.", and the page shows the new text for them to read and sign. A version dated to start later cannot be signed until its start.

To change wording, publish a new version with the new title and text. Existing signatures keep the version that was signed. Members sign the new version the next time they use that program.

If your club lets connected tools make changes, Claude or another connected tool can read every published version of an agreement, including its full wording, and can ask to publish new wording for the camp waiver, facility rental agreement or lap swim rules. Publishing waits for approval on the website, from the person who asked, because from then on members are asked to sign exactly that text. The approval shows the title, the version number it will become and the start of the wording, so read it before you approve. If another version is published in the meantime, the request goes stale and nothing is published. Older versions are kept, and nobody's earlier signature changes. See What Claude can and can't do here.